Ultimate Guide To Getting Organized With Microsoft OneNote

Ways To Get Organized With OneNote

Are you interested in making your daily life a little easier? In this post, we offer handy tips and ways to get organized with OneNote to help you be more productive with minimal effort. 

Microsoft OneNote is an underutilized program, but it has a mighty power to handle everything from big business projects to precious family moments. It can help you capture ideas and inspiration, as well as keep track of tasks and deadlines. OneNote is perfect for any part of your life from home to work and anywhere in between. 

OneNote can remember things for you and serves as a platform for you to create, assemble, store, and search your notes.

If you find it difficult to remember the considerable detail of your daily life, relax! As it happens, our brains are great at problem-solving but not so good at accurately recording and storing information. Fortunately, OneNote can remember things for you and serves as a platform for you to create, assemble, store, and search your notes. The notes can be in any form, such as typed text, photo, link to a resource to a sketch, or a video. 

OneNote is not only for control freaks. While the program does provide you with the option to have a note for every occasion or project and lets you tag, sort, and search the notes, you really can make it your own, use it as much (or as little) as you wish and personalize the program to  fit your specific needs. 

Using Microsoft OneNote

OneNote for Windows 10 is pre-installed, so you can start using it right away. When you use the program for the first time, a default notebook will be created for you. You can continue using this default notebook, add new pages to it, or create a fresh notebook. 

OneNote is not confined to any particular organizational method. You can organize your notes however you wish, and if you change your mind, it is super easy to change the way your notes are organized.

Below, we have summarized the basic tasks and commands to help you start organizing your notes in Microsoft OneNote:


Notebooks are the folders for your notes that come with sections; each section made up of one or more pages. Pages are where you create your notes. For additional information or organization, you can also create subpages. 

How To Create A New Notebook

You can create a new Notebook by clicking on Show Notebooks. Then at the bottom of the pane, click on + Notebook.  Proceed with entering the name of the new Notebook, and then click on Create Notebook. OneNote will then switch to the new Notebook, which will contain a new section and a blank page. 


Sections are dividers, enabling you to order pages related to a specific topic or project. Their purpose is similar to those sections in standard ring binders, where notes are organized under different subjects or issues. Each section provides separation in the Notebook and serves as the main topical level. 

How To Create A New Section

To create a new section, right-click on any existing section tab and select New Section on the shortcut menu. Then create a description for the new section and press ENTER.

As the size of your Notebooks will undoubtedly grow, you will have the option to change the order of the section tabs, move sections from notebooks to a folder, or other notebooks, as well as rename or delete sections. 

Pages and Subpages 

Pages are where you create your notes. By creating subpages, you can assign groups of related pages. Each group will have one main page and as many subpages as you require. 

How to Create A New Note

To create a new note, you can click the page header at the top of the page to type a page title or click anywhere on the current page and start typing. Use a handwritten note option and use the stylus that came with your device to handwrite notes directly on a touchscreen. You can also use your finger to sketch or write; for this, click on the Draw tab and then click on the Draw with Mouse or Touch icon.


There is no ‘save’ option in OneNote for Windows 10. This is because OneNote automatically saves and syncs your information, no matter how small or large your changes are. However, if you change your mind, click on Undo near the top right of the app window.


Get Organized With Microsoft OneNote

Get Organized With Microsoft OneNote

Give Microsoft OneNote a Try

OneNote comes pre-installed with Microsoft Office, and it will likely be waiting in anticipation for you to start organizing. Why not launch the program today and give it a try? You might be surprised how much it could help you with creating a system for organizing everything from your professional life to your children’s birthdays. Undoubtedly, you have a lot to remember with business, kids, family, and all of the things that are important to you and ultimately take up space in your mind. 

OneNote can become the best trick up your sleeve.

To avoid stuff getting lost, try OneNote – it can become the best trick up your sleeve. Whenever you encounter something, you want to remember, capture, or write it down in your Notebook. You do not have to worry about saving the notes as the program saves them automatically, but you may wish to organize them in relevant sections and add Tags. Adding tags will enable you to mark or prioritize notes so you can easily access them again later.

Here are some ways you can save important stuff using OneNote:

  • Take a Photo. Next time you see something that sparks your interest or your child points out the perfect thing they would like for their Birthday, take a picture. Ordinarily these photos get lost in your camera roll, and you do not discover them again until your child’s Birthday is long gone. With OneNote, you can easily access it when you need it and even create a reminder or add it to your to-do list. 
  • Record Audio (or Video). We all have been in a meeting, an interview, or a lecture where no matter how hard we have tried to type up all the relevant notes, important stuff has been missed. Why not try using OneNote’s Audio or Video recorder to ensure that you capture all the details as well as give the speaker full attention? It is worthwhile to note that you can also type notes while recording an event. When playing the clip back, OneNote will jump to your notes, making it useful for retaining context between the recording and the observations or ideas you had during the recording. 
  • Draw or Sketch. If you are a visual thinker, OneNote gives you the option to draw or sketch freehand or choose from a shape gallery. Because not all moments of inspiration can be put into words. 
  • Send information from Outlook to OneNote (or vice versa). This option is particularly useful for organizing events, projects, or trips. You can easily group all information regarding the particular project in a Notebook for easy access instead of scrolling through several emails.

And there you have it – less reasons to be disorganized and more measures for achieving your goals.

Millennium Group

As ever, if you require assistance with any IT related issues, here at Millennium Group we answer our phones and we will do our best to explain things in a language you will understand. Call us any time (970) 663-1200.

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