The Importance of Data Backup and How to Prevent Data Loss in your Business

Data loss can come in many forms. Therefore, your organization must be ready to safeguard it by adopting a solid data backup strategy that helps you prevent data loss in your business. Data backup is the best way to recover from malicious or accidental data loss. In this article we will discover the importance of Backup and how to prevent data loss in your Business.

Causes of Data Loss

While cyber-attacks and viruses are considered to be causing the most significant risk, there’s a surprising number of other causes of data loss that may threaten the integrity of all the information that you store. 

Human Error. It is a known fact that human error causes more data loss than malware. Misfiling, spelling errors, and failure to redact sensitive information or sending an email or fax to the wrong recipient can cause a significant risk to your business.

Hardware Malfunctions. A hard drive is where all the data is usually saved, and they’re amazingly fragile. Hard drives must be well ventilated, and you ought to ensure to keep them dust-free. Hard drives may also wear out over time, so regular maintenance and replacement strategy are essential for data safeguarding.

Viruses and Malware. All these can come in a variety of forms. Businesses are the top targets for ransomware cyberattacks that can cause severe disruptions, and it is, therefore, vital to have appropriate backup and safety measures in place in case your business is unfortunate enough to be targeted.

Power Failure. If a computer is in the middle of a specific process and is turned off unexpectedly as a consequence of a power outage, it can, in some instances, lead to damage of data. Most operating systems require an elaborate shutdown method, and therefore information can be damaged when the power suddenly goes out. You can lose unsaved information, and sometimes open documents can become corrupt.

Liquid Damage.  A widespread threat to the information is liquid damage. Occurrences such as spilling coffee or water on a laptop or dropping devices into sinks and bathrooms are not unheard of.

Laptop and Computer Theft.  The theft of the entire device and all of the information stored inside is a well-known data loss risk. It is easy to overlook these safety principles when we bring our work with us everywhere we go, and it is even easier to lose or forget laptops and other devices in airports, cafes, or restaurants. Equally, offices could be broken into and also have hardware stolen. Remote restore to default data wiping could be the only method to safeguard private information on a piece of stolen equipment.

Disasters. Disasters are usually unpredictable, such as fires, flooding, or devastating weather conditions that could threaten your business information without warning. In cases where preparation is possible and sufficient notice is in place, take quick actions to backup all information and store your equipment appropriately. When it is not something that you can foresee, then rely upon your backup processes to recover the data.

Internal Theft. It’s not a typical circumstance, but it’s one that employers must act upon and have relevant preventative measures in place not only during the time whilst the employee is with the business but also when a worker leaves the company. Accessibility, including profiles and passwords, should be deleted or altered instantly, and all information and devices should be returned without delay

Software Corruption. Crashing software is something most of us will have experienced, and you will no doubt be familiar with the annoyance that comes with it and all the wasted time and effort that comes with re-starting the work. These crashes may also have a more significant impact on your data, such as corrupting additional information and deleting documents. It could even stop the applications from running again based on the seriousness of the crash. Many cloud-based application programs have an automatic saving that may help prevent this type of data loss.

“It does not do to leave a live dragon out of your calculations, if you live near one.”

– J.R.R. Tolkien

What is Data Backup? 

A backup is a duplicate copy of computer data or files. If the ‘main’ version of data is destroyed, damaged, or overwritten, the backup stores a copy of the information. A well planned, logical backup system will enable your company to avoid the costly disturbance that accompanies the loss of data. 

The Main Types of Backup:

A full backup includes a copy of everything held on the system, regardless of whether it has changed since the last backup. 

An incremental backup consists of a copy of new files and files that have changed since the previous full backup was taken. An additional backup includes less data, so it takes less time to produce than a full backup.

Differential backup is similar to incremental backup. In both cases, the initial backup is full, and subsequent backups only store changes made to files since the last backup. 

A mirror backup, as the name stipulates, is when an exact copy is made of the source data. The advantage of mirror backup is that you’re not storing old, obsolete files. When obsolete files are deleted, they disappear from the mirror backup as well when the system backs up. 

Options for Backup Storage 

With so many backup systems available, it can be challenging to know which option is best for your company. There are several various options for backup storage.

Network Attached Storage (NAS) devices are storage devices connected to your network that allow the storage and recovery of data from a centralized spot. This is often favored as it’s a simple, affordable option. Installation can be completed by an engineer swiftly, and all your backups are encrypted, compressed, and password protected.

Cloud-based Backup storage provides your business with a secure, remote facility which you can connect to anywhere via the internet. It is straightforward to execute as it does not require new hardware. Backing up data utilizing an online cloud-based system means your files are always accessible and can be restored quickly, giving you the ability to work anywhere at any time. 

About Millennium Group, your Data Backup Partner.

Millennium Group provides the design, build, installation, and maintenance of secure IT servers and networks, and assist businesses to develop thorough data protection and data strategies. Our trusted team is experienced and able to explain complex issues to you in a language you’ll understand. Get in touch with our Loveland, CO-based IT support team today  to learn more about the importance of Backup and how to prevent Data Loss in your Business by calling (970) 663-1200 or visit our storefront at 1724 Topaz Dr.

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